Document Control Supervisor - VINCI Construction Warrington

Document Controller Supervisor

Purpose of the Job

The Document Controller is responsible for managing, organising, and safeguarding all project documentation throughout its lifecycle. This role ensures that accurate, up to date information is accessible to project teams, stakeholders, and external partners. The Document Controller maintains compliance with company standards, contractual requirements, and regulatory obligations.

Reports to

Head of PMO

Key Accountabilities 

·        Proficient Microsoft skills

·        Project Administration experience ideally EDMS

·        Project Document controller systems experience

·        Problem and solution minded

·        Excellent written and verbal communication skills

·        Able to prioritise and manage multiple tasks

·        Ideally ECDL qualified

Duties and Requirements

Document Management & Control

·       Establish and maintain document control processes, procedures, and metadata standards.

·       Manage the receipt, registration, tracking, and distribution of project documentation.

·       Ensure all documents are correctly formatted, version-controlled, and stored in the appropriate systems.

·       Oversee document workflows, ensuring timely reviews, approvals, and close outs.

Systems Administration

·       Maintain and administer the project’s electronic document management system (EDMS) such as Aconex, Asite, Viewpoint, SharePoint, or similar.

·       Support users with system access, training, troubleshooting, and ensuring proper use of workflows and file structures.

·       Ensure data integrity, audit trails, and compliance with information governance requirements.

Quality & Compliance

·       Conduct document quality checks (e.g., naming conventions, revision control, completeness).

·       Ensure documentation meets project standards, contractual requirements, and regulatory guidelines.

·       Prepare reports on document status, compliance, overdue actions, and system metrics.