Clinical Vendor Manager H/F

Excelya is an independent partner that serves Biotech, Pharma, and Medical Device organizations with a comprehensive range of full-service CRO, FSP, and Resourcing solutions guided by our values Energy, Care and Audacity.

Founded in 2014 and headquartered in Paris, France, Excelya has a global team of 900+ experts who understand the critical needs of clients to provide bespoke and robust trial solutions across a broad spectrum of therapeutic areas.

We take a one-team approach to work: our shared success is the result of collaboration at every stage of a project, from regulatory affairs and clinical operations to quality assurance and strategic development.

Excelya is committed to helping our clients deliver life-changing therapies collaboratively, so we can transform tomorrow together. About the Job

Join Excelya as Clinical Logistic Supply Manager, whereAudacity, Care, and Energydefine who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

This role is an exciting opportunity to contribute to a dynamic, ambitious team in Medical Writing. You will play a critical part in driving innovation and making an impact in the clinical research space, while enjoying a stimulating professional environment that encourages personal and intellectual growth.

Main Responsibilities

Study Start-Up Coordination : Participation in study launch meetings, organization of internal evaluation committees, drafting of Scope of Work/Request for Proposal (SoW/RFP), and development of timelines with ongoing tracking.

CRO Selection & Contracting : Involvement in CRO selection (proposal analysis, bid defense meetings), budget estimation, financial/legal negotiation, and follow-up on contract approvals.

CRO Oversight: Leading the CRO kick-off meeting, reviewing user documentation, managing technical specifications, and coordinating input from internal stakeholders.

UAT Preparation & Execution : Organizing User Acceptance Testing (UAT), preparing test scripts, coordinating prerequisites, and collecting essential contact details for CRO operations.

Operational Oversight During Implementation : Monitoring study timelines, responding to CRO queries, and giving the go-ahead for study launch once all prerequisites are met.

Study Conduct : Ensuring quality and compliance of CRO services, attending follow-up meetings, and communicating alerts or reports to internal stakeholders.

Local Support & Budget Management : Supporting local teams with CRO-related issues, managing centralized services budgets, processing invoices, and handling contract amendments during the study.

Study Close-Out : Coordinating site clean-up, finalizing budget closure, ensuring proper study file archiving, and participating in CRO performance evaluation meetings.